Corporate Minute Book Paper and Binders: 3-Hole vs 5-Hole Refills

What minute book paper is for

Every formal act of a company ends up on paper in the minute book: the minutes of the organizational meeting, annual meetings of shareholders and directors, written consents, resolutions authorizing bank accounts or loans, and the printed stock register. Printing those records on matching, punched minute book paper keeps the book uniform and lets pages lie flat in the rings.

Corporate outfits have always included this paper. A December 1985 Corpex advertisement described 50 blank sheets for minutes, or printed minutes and by-laws, as standard in every Corpex kit. The refill packs on markscorpex.com today carry on that same role for companies whose books are filling up.

3-hole vs 5-hole: how to tell which you need

Open your binder and count the rings. A three-ring book takes 3-hole paper. A five-ring book takes 5-hole paper, and here you have a second choice: Mark's Corpex offers both Standard 5-Hole and Center 5-Hole patterns. The safest way to choose is to take an existing page out of the book, note where its holes fall, and match it, or call 800-221-8181 and describe your binder.

When you need a new binder instead of more paper

The Mark's Corpex Standard Binder and Slipcase has a 1 1/4 inch D-ring with a 290 page capacity, and every page can lay flat for easy care and storage. Once a book is near capacity, forcing more pages in damages both the rings and the records. Start a second volume, label it with the company name and the years it covers, and keep both volumes together.

The binder-and-slipcase product is also how firms add books for related companies or replace a worn cover without reordering certificates or a seal. The live product page notes that the Black and Burgundy option is only available in Standard Turned-Edge.

Tab dividers to organize the pages

Refilled books stay usable when the sections stay clear. The Mark's Corpex corporate tab set has six tabs: Articles of Incorporation, By-Laws, Minutes, Stock Certificates, Transfer Ledger, and Miscellaneous Forms & Permits. The LLC set has five tabs: Articles of Organization, Operating Agreement, Minutes, Certificates and Membership Listing. Choose the entity type before adding to cart.

Refilling a minute book, step by step

1. Remove one existing page and match its hole pattern to Standard 3-Hole, Standard 5-Hole or Center 5-Hole.
2. Check how full the binder is. If it is near its capacity, add a new binder and slipcase.
3. Order a fresh tab set for the second volume so both books are organized the same way.
4. Print minutes and resolutions on the new paper and file them in date order behind the Minutes tab.
5. Note on the spine or first page which years each volume covers.

Printing on minute book paper

The sheets are plain white paper, so most office printers handle them like ordinary letter paper. Load a few sheets first and check that the holes land on the correct side for the way your printer feeds paper. Printing a test page saves a stack of misprinted sheets.

If you prefer ready-made documents, Mark's Corpex also sells printed minutes and bylaws or an operating agreement, and a service that customizes them with your company name everywhere it needs to appear.

Refilling an older Corpex Banknote minute book

Many companies still keep the Corpex Banknote record book they were given when they formed. Those books can stay in service for decades with fresh paper, new tabs and a replacement embosser if the old one has worn. Match the hole pattern from an existing page, and call if the binder is an older format you do not recognize.

Frequently asked questions